Productivity secrets to success

Whether you’re punching deadlines or juggling coursework with an internship at a taxation firm, you’ll know that few things are as effective as squeezing the most out of your working hours.

Despite this, taking control of your time can often appear fraught with challenges of its own. Bad habits and disorganised work practices usually mean giving in to the urge to procrastinate. Luckily, there’s no shortage of secrets that can send your productivity levels sky-high. Here are a few foolproof tactics for getting more done.

The Pomodoro Technique

Invented in the 1980s by Francesco Cirillo, the Pomodoro Technique is a much-loved productivity method designed to preserve clarity and minimise mental fatigue. The technique invites people to spend 25 minutes on work and then take a five-minute break. After four Pomodoro ‘rounds’, they enjoy a longer 20-minute rest. This strategy is based on the idea that constantly timing your activities drives you to complete tasks more quickly while avoiding the temptation to waste time. It also uses regular work-free intervals to keep motivation intact.

Trello

If you’re juggling multiple commitments, it’s easy to feel swamped by your tasks. That’s why Trello – an easy-to-use app that lets you create ‘boards’ for every project, track to-do items and collaborate with other team members – is a godsend if you’re serious about upping your productivity. Trello also offers total visibility of your projects and allows you to understand your progress at every stage. This makes it easier than ever to allocate your time.

The Cornell System

Ever found yourself sitting in an accounting class bombarded by information you need to record? The Cornell System can work wonders for your efficiency. The system invites you to jot down big-picture ideas, embrace abbreviations and use a ‘recall column’ to list specific words and phrases. It’s a powerful note-taking strategy that lets you capture essential information without needing to fill in the gaps in the future.

Schedule your most important tasks first

Few time-management tactics are as effective as getting your critical tasks accomplished first. If you schedule your most pressing responsibilities for the start of the day, there’s less chance of squandering time on admin and non-urgent work. It will also ensure your workday is in line with your priorities.

From project management apps to scheduling habits, there are countless ways to chase away distractions and optimise your hours. What are your tried-and-tested productivity secrets?


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A helping hand up the career ladder

Ralph Waldo Emerson once declared: “What I need is someone who will make me do what I can.” As it turns out, it’s not only poets who need a helpful push to reach their potential.

How a mentor can help you

"The first step to finding a good mentor is, of course, coming to terms with the fact that you actually can benefit from having one," says billionaire Richard Branson. Undertaking the right tax course is necessary to have a career in the tax industry, but a mentor can help that career become great.

A wise and experienced mentor can:

• Prevent you from making rookie mistakes.
• Let you tap into their network of contacts.
• Reassure you and motivate you when you experience setbacks.
• Provide advice on how to improve both your technical and people skills.
• Act as a sounding board when you need to make big decisions, such as whether to invest in more tax training.
• Diplomatically point out your weaknesses and show how to improve them.
• Identify your strengths and suggest how you can better leverage them.
• Provide the kind of perspective that only comes from age and experience.

Finding a mentor

The good news is that finding a mentor has never been easier. Many companies – including all the 'Big Four' firms – have mentoring programs, and you can also find a mentoring match through the Small Business Mentoring Service or the Australian Businesswomen's Network.

If you want to identify and approach someone without going through a middleman, you can always attend the networking events featured on The Tax Institute's calendar and see if you run into anyone inspiring.

It can even be as simple as picking up the phone, reaching out via LinkedIn or sending an email to someone you admire to ask them to mentor you – they're likely to be flattered you even asked.

How to be good a mentee

Unless they are retired, your mentor is probably going to be someone in a senior position with lots of demands on their time. Respect the time they are selflessly giving to you by turning up to appointments and arriving well prepared with a list of issues you want to discuss. Mentor–mentee relationships can take many different forms, but keep in mind that it is meant to be a business-focused relationship and your mentor may not wish to hear about, or provide advice on, your personal life.

Finally, always show your mentor gratitude and respect, especially when bringing the relationship to a close.


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How LinkedIn can boost your career opportunities

There are now nearly 400 million LinkedIn users across the world. Today's employers are moving to LinkedIn – instead of job boards – to find and recruit top talent. This means that having an optimised and up-to-date LinkedIn profile can help tax students with career prospects now and in the future.

Social professional networks are now considered an essential tool to reach out to potential employers. According to LinkedIn’s Australia & New Zealand Recruiting Trends 2016 report, 40 per cent of surveyed talent leaders say using social professional networks is an essential and long-lasting trend for employer brands to guarantee quality hires. So if top-tier employers are looking to LinkedIn for their next round of hires, it’s important your profile meets the grade.

While LinkedIn may be the online equivalent of traditional networking, the tactics you employ to guarantee success apply in a different way. Here’s how you can attract the eyes of higher-ups from top-tier tax firms with your LinkedIn profile.

Show off your skill set

As with a traditional CV, the skills portion of your LinkedIn profile is an important area that demonstrates your industry expertise. While on a CV the skills may appear as standalone claims, LinkedIn allows your connections to endorse your attributes, showcasing your top 10 skills based on endorsements on your profile. 38 per cent of employer recruiters consider sourcing highly skilled talent as their top priority as we move into 2016. Having active connections offering real-time accolades for your skill set will prove to be a valuable feature on your profile.

Feature any industry-specific memberships

If you belong to accredited organisations in the tax industry – such as The Tax Institute – use the organisations section to highlight your membership and status. LinkedIn is a keyword-rich site, so any opportunity to optimise your profile with relevant search terms will increase the odds of it being viewed by a recruiter or HR manager.

Include tax-specific coursework

As a recent tax graduate or current student, one of the most attractive traits you possess is your education. While a degree is an achievement in itself, it is also worthwhile to highlight any industry-related coursework that could impress potential employers. This might include any on-the-job training or work offered by organisations while you were studying. This section can prove to be particularly valuable if you see yourself entering a niche area of tax.

Join relevant groups

There are thousands of LinkedIn groups you can join. They range from general interest to industry specific and can be a great place to find out about news and changes in the tax industry. Join The Tax Institute LinkedIn group to build your tax knowledge and engage with industry peers.

Being active in groups can also make you more attractive to potential employers who are members. Keep in mind that if you start a conversation, it's important to follow up on comments and questions.

An active LinkedIn profile can improve the odds of your name being seen by potential employers, creating opportunities that have long-term benefits for your tax career.

Take control of those first-interview nerves

You’re nearing graduation and have lined up a number of job interviews. It’s understandable that you’re nervous, but don’t let those pesky butterflies stop you from showing your interviewers that you’re the right candidate for the job. Be prepared and stay focused so you can tackle those interviews with confidence.

1. Know the role

Make sure you fully understand the context of the role for which you’re interviewing. This knowledge not only puts you at an advantage for the interview, but also demonstrates that you’re interested in this specific job – not just any job.

With this in mind, do the following:

• Research the company. Get a handle on what the company does, how long it’s been doing it, what the company culture is like and what its values are.
• Research your interviewer and the hiring manager. A trusty Google search and LinkedIn are great places to start.
• Read any materials your interviewer may have provided, such as the job description or information on company structure.
• Research the industry as a whole and the company’s competitors.

2. Find out about the interview process

Learn as much as you can in advance. How many rounds of interviews is the company conducting? Who will you meet throughout the process? Will you have to undertake any tests? If you’re working with a recruiter, a good one will provide this information immediately. If not, don’t be afraid to ask for more information so you can eliminate as many surprises as possible.

3. Prepare answers to likely questions

Most entry-level interviews focus on similar themes. It’s a good idea to give some thought to how you’d respond to the following:

• Tell me about yourself: This is a starter question aimed at relaxing you and getting you talking. Make sure you use it to focus in on the things you want to say.
• Why did you choose your field of study? The interviewer will be looking for your passion and commitment to your chosen field.
• Tell me about some work you’ve completed in this field: This question gauges your textbook and practical knowledge. If you haven’t had the opportunity to work in your field, get proactive and seek out an opportunity. Whether volunteered or paid work, this experience will speak volumes to potential employers.

4. Have questions of your own

With the research you’ve done, you should be able to ask some questions that demonstrate a greater depth of understanding of the company and the industry.

5. Take a deep breath

On interview day, take your time answering questions – don’t panic if there’s a short silence between the question and your answer. Also, make sure you’re answering the right question. If you don’t understand what they’re looking for, ask the interviewer to repeat or clarify the question.

The interview process isn’t just about whether the company is comfortable with you as an employee. It’s also your opportunity to understand whether the job and company are right for you.

Navigating an acquisition

Whether you’re working for the acquirer or the target, acquisitions are exciting transactions to be involved in. As an advisor, you shape how both the newly acquired business and the seller will operate.

Acquisitions typically have a wide variety of tax implications, and usually involve a large team covering corporate, international and transaction taxes. These transactions involve a significant amount of planning and careful execution to ensure every aspect has been thoroughly examined.

Planning and advising

The first stage of any acquisition involves detailed planning. This includes considering how the acquisition could be structured. For example, will the shares or assets be purchased? It can also involve looking at options to fund the acquisition.

For every possible solution, there are a multitude of tax implications that need to be identified, researched and solved. This process is complex and requires excellent problem-solving and numerical skills, as well as intellectual agility. A tax training course that focuses on high-level tax planning can help you develop these skills.

A team of advisors is usually involved in this process, with many holding specialised taxation education in areas including corporate tax, international tax, GST or stamp duty. Each member of the team plays a significant role in defining the business.

Negotiating

Negotiations are an interesting part of acquisitions and may involve several parties. Tax practitioners may negotiate with the ATO or state revenue authorities to obtain rulings on the proposed tax treatment of the acquisition. Significant technical research is required to prepare for these discussions and your persuasive skills will be put to the test when creating applications.

You may also be involved in negotiating the final sale outcome and reviewing clauses in the contract, like tax warranties and indemnifications. This requires strategic thinking and foresight to identify the best way to protect your client. These negotiations also require a high degree of discretion due to the sensitive nature of such transactions.

Documenting and executing

Once the deal is completed, there’s still plenty of work to be done. This includes documenting each aspect of the final arrangement to ensure all the necessary facts are evidenced. You may also use this to prepare the client’s compliance documents, such as tax returns and BAS statements. This is an important part of managing a client’s taxation affairs and may involve liaising with them directly to obtain information. Managing corporate taxation compliance is a good opportunity to put your tax training into practice, while also building a strong relationship with the client.

Navigating an acquisition is a challenging and rewarding experience for any taxation advisor. It provides you with an opportunity to refine your research, problem-solving and negotiation skills, while also building strong relationships with not only your client, but other advisors and regulatory authorities.


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