Tuesday, 29 November 2016

Tips for professional email

As you embark on your career as a tax practitioner, you only ever have one chance to make a great first impression with each prospective employer, client or other stakeholder.

If that chance happens to be via email, it’s useful to know how to correspond in a professional manner.

Particularly when applying for a job, a work experience opportunity or a position in a graduate program, your initial contact probably will be by email. Your initial application, cover letter and any associated requests will be in writing and will be delivered to the hiring manager’s inbox.

To smarten up your email correspondence, consider these suggestions:


  • Use the subject field to clearly summarise the contents of your email message: This helps the recipient to categorise your email immediately. Many people won’t even open an email that has an ambiguous subject line.
  • Open and sign-off formally: Err on the side of formal rather than casual or familiar. If addressing an employer called Michael Chen, best not to open with ‘Hey Mike’. Better to begin with ‘Dear Mr Chen’ and end with ‘Sincerely’ or ‘Kind regards’. The reply (usually less formal) will indicate the level of engagement the recipient prefers. Try to avoid going below that level.
  • Start a new paragraph for each new idea or action item: Each paragraph need only be one or two sentences long and should serve a purpose. In fact, the entire message should be as concise as possible. Even if the recipient only scans the email, they should clearly understand who you are and what you want.
  • Check your email before sending it: Make sure your spelling, punctuation and grammar are acceptable, and that any attachments mentioned are actually attached. You may even want to read the email aloud before sending to ensure it makes sense.
  • Use an email signature block: Even a basic signature that includes your contact details looks more professional than none. It helps the recipient to have your contact details at the ready.


  • Use an email address that may reflect badly on you: Remember that email address you had when you were 15 – perhaps skaterboy007@hotmail.com or pinksunset14@yahoo.com? Best not to use it for professional correspondence.
  • Use emoticons, slang or curse words: Even if you know the recipient well, the email may be forwarded to others who don’t know you.
  • Forget why you’re sending the email: The email has a purpose. Make sure everything in it serves that purpose, whether it’s supporting your application for a position or trying to elicit a specific answer to a question.
  • Pester the recipient: Just because an email is easy to send doesn’t mean you should repeatedly ask for updates. If you’re concerned at the lack of response – especially if the recipient said they’d get back to you by a certain time – pick up the phone and call them. If the recipient is unavailable, you may be able to speak with someone else.

Learning to use email in a professional manner will serve you well beyond the application stage.

Developing good habits now will help you communicate with clients and colleagues in a more effective way for years to come.

Student Membership
Give yourself the edge with free student membership

If you're a tertiary education student, The Tax Institute can help you progress in your career.

Find out about Student Membership.


  1. These kind of tips has helped me alot to write a professional email to my boss and understand all the needs which can be formed by the professionals also you can take help from instant assignment help review to get more ideas about writing and tips which can improve more ways of writing.

  2. If you want to find the best way to write the email with translation options then you need to find out best writing service options which provides these options in good way.I have tried to check the https://www.launchora.com/story/how-to-translate-a-legal-document-for-immigration site options which offers the translation of written content in different language options.

  3. Are you looking for a reliable international business assignment help online? We are right here; available round the clock to assist you with customised international business assignment papers on time.

  4. My life accomplice and I were incredibly calm when Albert figured out some approach to wrap up his essential examination through the significant recommendations he was given out of the pages. It is some of the time muddling just to dependably be giving up guidelines which different people have been securing cash from. We really review that we need you to convey appreciation to for this. The portrayals you have made, the prompt blog course, the affiliations your webpage help cause - it has generally incredible, and it's truly driving our adolescent regardless of us feel that the current circumstance is cool, and that is especially colossal. Appreciative for the entire thing!

    best carpenter Singapore

  5. You need to write a book report . At first glance, this would seem an easy task, but it can be difficult especially during the exam period when you have to complete a lot of written tasks. In such cases, you can contact our experts and will provide you with assistance as soon as possible. Visit essayrabbit.com for more information

  6. When responding to emails, ask yourself whether everyone on the chain needs to be sent the information or whether you can single out the select few who will need the information. Trust me, people will be happy you spared their inboxes, and when necessary, you can always use the "bcc" feature. Spdload aims to constantly improve processes through verification of efficiency of established procedures, schemes and workflows visit a website. In case there is some room for improvement, it act accordingly.

  7. This is very interesting, You're a very skilled blogger. I have joined your feed and look forward to seeking more of your magnificent post. Also, I've shared your site in my social networks! cataract surgery singapore

  8. Thanks! I was searching for the tips which can help me to develop my professional well being. So, thank you so much for the help.
    assignment help

  9. MyCaseStudyHelp.com is world’s No. 1 Case Study Help & Assignment Help Company Since 2011 and has been serving the students since then with high level of quality parameters and standards.

    Our Features & Characteristics that set us apart from us:

    1. No Copy Paste,
    2. 100% Plagiarism Free,
    3. As Affordable as Pocket Money,
    4. Higher Quality,
    5. Native Australian Ph.D. Holder Authors

    Please visit follow us on the following link for Case Study Writers and Free Assignment Samples.

  10. I read a lot of blog posts, but I never heard of a topic like that.
    Get Instant CDR Australia Writing Help and offer the best writing services to engineers who wish instant migration visa approval in Australia. Our team of writers delivers well-written and fully researched CDR Report at reasonable rates.
    Kindly mail us at Contact@CDRAustralia.Org
    Call us at +61-2 9191 7405

  11. You have excelled yourself this time. This is seemingly the best and concise blog.
    Get help for Engineering CDR Report by our experienced writers.
    Visit Our Services links:
    CDR Report Writing Services
    CDR Report Writers
    CDR Report Writing in Australia

  12. No1AssignmentHelp.com is the best Assignment Help service provider in the world.

  13. No1AssignmentHelp.com is the best Assignment Help service provider in the world.If you are unsatisfied with the
    marks obtained in MBA first year exam, take our afforble assignment writing service. We ensure above 95% marks.

    Please visit our offficial website: https://no1assignment help.com/

  14. While assignment writing websites make tall claims about being experts in all subjects for the sake of marketing, there are certain niche subjects in which you simply cannot depend on websites promising cheap and lucrative offers as such subjects require experts of the subject who have in-depth knowledge of the subject. capital budgeting assignment help is one such domain which requires high level of knowledge and application of the same and for such assignments, one should not look farther than www.greatassignmenthelper.com.

  15. Pay attention to the content's vital parts to generate an effective email message. The sender, subject line, and preheader are all included in the email message envelope.

    For More Please Visit!
    Creative Copywriting
    SEO Services